1    Applications for hire must be made to the Cornerstone Centre Bookings Secretary.

2    The Management Committee may refuse to let any part of the Cornerstone Centre — without giving reason.
The Committee will not let the Centre for Teenage Parties.

3    Setting up and clearing time must be within the booked time. All evening functions are to cease by 22:30 hrs and the Centre cleared by 23:00 hrs.

4    During the period of hire, the Cornerstone Centre shall not be left unattended and unlocked at any time and the Hirer shall take every care to ensure that no undesirable person is permitted to enter or make use of any facility. The Hirer shall be responsible for public safety and keeping the emergency exits clear at all times. The Hirer shall be responsible for ensuring that the terms and conditions of the Children’s Act are observed where children are in groups without Parents present. Hirer’s attention is drawn to the publication “Keeping Children Safe”.

5    Smoking is not permitted anywhere on the premises

6    The PCC and the Cornerstone Centre Management Committee shall not be responsible or held liable in any way to any person for any loss or injury sustained during the hire of the Centre or any damage to property consequent upon the hire.

7    No decorations shall be used in the Cornerstone Centre without the previous consent of the Committee. The Hirer shall not permit the use of helium filled balloons, fireworks or throwing of confetti, streamers or other similar articles in or about the Centre.

8    Any electrical equipment used by the Hirer must conform to British Standard Safety Regulations and must be properly connected.

9    Any member of the PCC or Cornerstone Management Committee shall be entitled to enter any part of the Centre at any time.

10  The prescribed charges for the use of the Cornerstone Centre or any separate rooms within the Centre will be quoted on request. Such hire fees are subject to revision at any time without notice and the fees payable are those in force at the date when any of the accommodation is used.

11    The Hirer must complete the official booking form and send it to the Cornerstone Centre Bookings Secretary accompanied by the full hire fee.
Where a refundable damage deposit is required this should also be paid as a separate returnable cheque.
Cheques must be crossed and made payable ‘West Byfleet Parochial Church Council’.   A receipt will not be issued unless requested.
No responsibility will be accepted by the Cornerstone Centre Committee for any cheques, postal orders or cash that may be undelivered, lost or stolen.

12  Should the Hirer wish to cancel the booking, any advance payment will be refunded if the hirer gives at least four weeks’ notice in writing. Refunds at shorter notice will only be given if it is possible to arrange another hiring for the date and time of the cancelled hiring. Should the hirer fail to use the Cornerstone Centre at the time of the prescribed booking and shall not have given due notice of cancellation the hirer shall forfeit the booking fee.

13  The Hirer shall indemnify the Cornerstone Centre Management Committee or any of its Officers or Servants in the event of any claim being made in proceedings brought against them in respect of any accident to or damage sustained by any person or persons or person’s property in any way arising out of or incidental to the hiring of the Cornerstone Centre.

14  The Hirer shall ensure that all the persons using the floor of the Main Hall for dancing or sporting activity shall wear suitable footwear and the Hirer will be responsible for any damage to the floor. The Hirer shall not infringe any provisions of the Music or Performing Rights Copyright and any other Licensing Laws.

15  No sub-letting or assignment of the Cornerstone Centre will be permitted.

16  The Hirer, his Servants and members of the public attending the Cornerstone Centre will be permitted to use only those rooms that the Hirer has arranged to hire. Use of the toilets and the car park is automatically included, but these may have to be shared in the event of there being more than one hiring at the same time.

17  In order to comply with the laws governing the supply of alcohol the hirer should inform the Cornerstone Bookings Secretary if he or she wishes to sell alcohol at the event. In such case a Temporary Event Notice (TEN) must be sought. The Cornerstone Centre has an annual allowance of 12 TENs.
No alcohol may be sold unless the hirer prominently displays a Temporary Event Notice endorsed as acknowledged by Woking Borough Council.

18  The Cornerstone Centre shall be left in a clean and tidy condition. All kitchen utensils, crockery and cutlery shall be properly washed and put away. Chairs and tables must be left neatly stacked as found. All clearing up shall be completed before the end of the booked period. The Hirer must not dispose of any hazardous waste in the bins provided by the Centre. If contravened the Hirer will be held responsible and liable for prosecution by Woking Borough Council in terms of the Environment Protection Act 1990 and the European Waste Classification Index.

19  The Hirer shall be responsible for any loss or damage to the Cornerstone Centre or the contents, fixtures or fittings relating thereto. The Cornerstone Centre Management Committee shall be the sole judge of the amount payable for the repair or replacement.

20  It is the Hirer’s responsibility to ensure that any Caterer or other Servant of the Hirer is aware of the terms and conditions of hiring and that such conditions apply to the Caterer or other Servant while on the premises.

21  The Hirer must observe the conditions. Any failure to comply with the above conditions will give the Cornerstone Centre Management Committee the right to terminate the booking without relieving the Hirer of his obligations as set out above. In the event of any dispute arising from the interpretation of these Conditions of Hire, the decision of the PCC or its representative shall be final and binding.